Template the ask, once
Build the advance template your festival needs: technical, hospitality, credentials, logistics, labor. Every artist gets the same structured ask, so answers come back comparable instead of freeform.
Festival advance software
Forty artists. One deadline. Zero threads to reread.
A festival advance is a tour advance multiplied and inverted: every artist on the bill needs the same information collected, on the same timeline, into the same production office. Advance with Me gives each artist a structured advance their team fills in by link, while your office sees status across the whole bill.
- One advance per artist, from a shared template
- Artist teams contribute by link, no accounts or seats
- Statuses roll up so you chase only what is missing
Built for the office
The production office is the hub. The software should act like it.
Scope each team to their own advance
Each artist's TM or production contact works inside their own advance through a link, on the sections you assign. Nobody sees the rest of the bill, and nothing lands in an inbox.
Let AI transcribe the rider stack
Artists send PDFs. AI autopopulate turns tech packs and riders into structured advance data automatically, so the office builds schedules and labor calls from data, not from retyping.
See the whole bill at a glance
Statuses and categories across every advance show what is confirmed, what is pending, and which artist is three weeks behind. Follow-ups get specific, and shorter.
Show weekend
The advance becomes the operating picture.
Everything collected feeds the same system the weekend runs on: day-level schedules, labor calls, guest lists with public request links and box-office share pages, and files where the office can find them. Your team works from the web or the AWM Go iPhone app, which keeps working when site wifi does not.
Read the free guide: how to advance a festival →
Related
The same system tours run on.
Advance with Me is tour management software at its core: advancing, daysheets, travel, and guest lists in one record. Festivals get the same machine pointed at a bill instead of a run. See the for festivals page for the full walkthrough.
Common questions
Festival advance software: FAQ
What is festival advance software?
Festival advance software manages the pre-event exchange between a festival's production office and every artist on the bill: technical requirements, riders, schedules, labor, hospitality, and logistics, per artist, at volume. Instead of forty email threads, each artist gets a structured advance their team fills in through a link, and the production office sees status across the whole bill.
How is advancing a festival different from advancing a tour?
Direction and volume. A tour advances one show at a time with many venues. A festival advances many artists into one site at once, on the same deadline, with the production office as the hub. The workflow needs templates, per-artist records, statuses that roll up across the bill, and contributor access that scopes each artist's team to their own advance.
Do artist teams need accounts or licenses?
No paid seat is required. Each artist's tour manager or production contact gets a link into their own advance and edits only the sections you assign. Their answers land in your system, attributed, instead of your inbox. Contributors never count toward your Pro seats.
Can it read the tech packs and riders artists send?
Yes. Upload the PDFs artists send and AI autopopulate fills the matching advance fields automatically, with everything editable afterward. The stack of riders that used to take the office a week to transcribe becomes structured data you can build schedules and labor calls from.
See it at festival scale
Watch a bill's worth of advances stay organized.
Join a demo with someone who knows the work, or head to pricing when you are ready to choose a plan.