Set the rules per show
Pass types, per-person allotments, and request cutoffs, set on the event and adjusted per date when a promoter changes the math.
Tour guest list software
The guest list, from first request to will call, without the spreadsheet.
Every tour has a guest list system, and most of them are a shared spreadsheet plus a prayer. Advance with Me runs the whole flow: pass types, allotments, cutoffs, approvals, public request links that need no account, and a live share page the box office reads instead of an emailed attachment.
- Public request links: no account needed to ask for a spot
- Allotments and cutoffs enforced automatically
- Revocable box-office share pages and printable badges
The flow
Four steps, and nobody edits a spreadsheet at 6 p.m.
Collect requests without friction
Band and crew request against their allotment. Public request links cover everyone else: managers, labels, family, the opener's photographer. No accounts, no app installs.
Approve with the full picture
Requests queue with requester, pass type, and allotment status visible. Approve, adjust, or decline, and the list stays inside the same show record as everything else.
Hand the box office a live page
The box office opens a share page that always shows the current approved list. Revoke it after the show. Print badges if the night calls for them.
Why it matters
Will call is the worst place to discover a version conflict.
- Requests arrive by text, DM, email, and hallway conversation
- Three people edit three copies, and the box office has a fourth
- Nobody knows whose plus-one that is
- The cutoff is a suggestion
- Reconciliation happens at the door, in front of the guest
- Every request enters one queue with a name attached to it
- One live list, one share page, zero emailed versions
- Requester attribution answers "whose guest is this" instantly
- Cutoffs and allotments enforce themselves
- Will call reads the same page you approved
Part of the same record
The guest list lives with the show, not beside it.
Guest lists in Advance with Me sit inside the same event as the advance, the daysheets, and the travel. One system, one login, one place the answer lives. See tour management software for the full picture, or festival advance software if your list problem is measured in artists, not guests.
Common questions
Guest list software: FAQ
What is guest list software for tours?
Guest list software manages comps and passes for live shows: who is on the list, what pass they get, who requested them, and what the box office sees at will call. For tours it adds per-show allotments, cutoffs, approvals, and requests coming from band and crew, so the list stops living in a spreadsheet that three people are editing an hour before doors.
Can people request spots without an account?
Yes. Advance with Me generates public request links you can send to anyone. The request lands in your approval queue with the pass type and allotment rules already applied. No account, no app download, no back-and-forth.
How does the box office get the final list?
Through a revocable share page. The box office opens a live link that always shows the current approved list, and you can revoke it after the show. Printable badges are included when the show uses them.
Can band and crew submit their own guest requests?
Yes. Members of the touring party submit requests against their allotment, and requests can also be entered on behalf of someone else. Approvals, cutoffs, and per-type limits keep the final say with whoever manages the list.
See it in action
Watch a guest list go from request to box office.
Join a demo with someone who knows the work, or head to pricing when you are ready to choose a plan.