Calendar-first, per day
Each day is one timeline: load-in, soundcheck, doors, set times, curfew, bus call, merged with that day's flights, drives, and hotel. No separate travel doc to cross-reference.
Day sheet software
Day sheets that update themselves when the advance changes.
The day sheet is the most-read document on any tour, and the fastest one to go stale. Advance with Me builds daysheets from the same record as the advance: schedule, travel, and lodging merge into one calendar-first timeline per day, export as clean PDFs, and reach every crew phone, even offline.
- One timeline per day: show items, travel, and lodging together
- Schedule templates apply across the whole run
- Crew see their day on iPhone, offline included
The problem with hand-built sheets
A day sheet is only as good as its last copy-paste.
Most day sheets are rebuilt daily from memory and four other documents. Every rebuild is a chance to ship yesterday's hotel or last week's set time. The fix is not more discipline. It is building the sheet from data that is already current.
Built from the advance
Times and details flow from the same show record the venue confirmed. When the advance changes, the daysheet is already right, because it never was a separate document.
Templates across the run
Schedule templates set the standard day once: the usual blocks, the usual order. Apply across the run, then adjust each date. AI schedule import reads schedules you already have.
PDF when you need paper
Production office door, dressing room, bus lounge: some places still want paper. Export any day as a formatted PDF that matches what the app shows.
Crew view
The crew reads it where they are: on a phone, in a basement.
Crew join the roster and sign in with a passwordless magic link. They see a view-only, calendar-first picture scoped to their party: their schedule, their travel, their lodging. On the web or the AWM Go iPhone app, which keeps working when the venue wifi does not. Crew access is free on every plan.
More on itineraries and crew access →
Learn it free
Start with the template, keep the habit with the software.
The day sheet template
A copy-paste template plus the anatomy of a sheet crews actually read: what to include, what to cut. Get the template →
How to advance a show
The day sheet summarizes what the advance confirmed. Get the advance right first. Read the guide →
The rest of the system
Daysheets pull from the advance and sit beside guest lists and itineraries. See tour management software for the full picture.
Common questions
Day sheet software: FAQ
What is day sheet software?
Day sheet software generates the daily one-page summary a touring party runs on: schedule times, venue and hotel addresses, key contacts, travel details, and notes for a single show day. Good day sheet software builds the sheet from live tour data instead of a copy-paste routine, so when a call time or hotel changes, the day sheet is already right.
What makes a daysheet different in Advance with Me?
Daysheets here are calendar-first and built from the same record as the advance. Show schedule items merge with travel and lodging into one timeline per day. Schedule templates apply across a run, AI schedule import reads existing documents, and each day exports as a clean PDF when you need paper.
Can my crew see the day sheet on their phones?
Yes. Crew sign in with a passwordless magic link and see a view-only picture of their day scoped to their party: schedule, travel, and lodging. It works on the web and on the AWM Go iPhone app, which keeps working offline. Crew access is free on every plan.
Is there a free day sheet template?
Yes. The day sheet template guide includes a copy-paste template plus the anatomy of a day sheet crews actually read, free and printable.
Skip the copy step
Build the advance once. The daysheets follow.
Join a demo with someone who knows the work, or head to pricing when you are ready to choose a plan.