Feature set

Everything your team needs to keep the advance organized.

Advance with Me gives live-event teams one place to structure show details, collect venue input, manage day-of planning, and export the documents people still need.

Feature pillars

Built around the work between confirming the date and walking into the call.

01

Events and show-level advances

Create tours, festivals, or one-off events, then manage each date as its own advance with venue details, tags, statuses, and organized categories.

  • Event types for different workflows
  • Advance statuses and organization tools
  • Venue selection and show metadata
  • Filterable event and advance views
02

Structured production details

Capture the information a team needs to run the show: venue details, production notes, hospitality, documents, links, and editable custom fields.

  • Text, number, toggle, choice, link, and file fields
  • Category-based organization
  • Autosave workflow for updates
  • Field-level editing built into the app
03

Labor calls and daysheets

Keep crew call times and show-day schedules in dedicated tools instead of forcing them into generic notes or side spreadsheets.

  • Editable labor call entries and timing
  • Dedicated schedule and daysheet builder
  • Reusable schedule and labor templates
  • PDF export for operational sharing
04

Riders and repeatable templates

Build rider structures and reusable templates so each new date starts from a proven foundation instead of a blank page.

  • Advance templates
  • Labor call templates
  • Schedule templates
  • Rider templates and defaults
05

Collaboration with the right boundaries

Tour teams can work together across an event while venues and external partners are invited into only the sections they need to touch.

  • Owner, admin, editor, and viewer event roles
  • Invite-based contributor access
  • Section-level permissions for outside collaborators
  • Separate internal and external workflows
06

AI-assisted intake

Upload venue files and tech packs, then use AI-assisted intake to turn useful production details into editable advance data faster.

  • Autopopulate from uploaded documents
  • Extract text from PDFs and images
  • Review and apply suggested values
Why that matters

From scattered prep to one working record for the show.

Without a structured advance

  • Venue info buried in email chains
  • Different versions of the same PDF
  • Crew timing living in side notes
  • Rider updates disconnected from the main advance
  • No clear line between internal and external access

With Advance with Me

  • Each show lives in one structured record
  • Reusable templates keep standards consistent
  • Schedule, labor, and rider stay tied to the same date
  • Contributors only see what they need
  • PDFs are generated from the current working version
Purpose-built

Grounded in real production work.

Built for operational detail

This is not a generic notes app. Advance with Me has dedicated structures for advances, schedules, labor calls, riders, file attachments, statuses, templates, permissions, and exports.

Useful for both internal teams and outside contributors

Tour teams can collaborate across an event while venues and local partners contribute to specific sections of a specific show.

AI where it helps, not where it replaces accountability

AI speeds up intake from tech packs and venue files. Teams still review and approve the resulting data before it becomes part of the advance.

Next step

See the workflow from the side you care about.

Explore the site from the perspective of the person running the tour or the venue being asked to contribute.

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